How to Use The Tools

Choosing the right way to run them and why it matters.

Overview

You’ve got four ways to run the tools on this site:

Paste the Prompt: The simplest method; just drop it into any chat
ChatGPT GPTs: Prebuilt assistants with editable prompts
ChatGPT Projects: Fully custom, model-selectable tool sessions
Kortex AI: Persistent prompts + cross-model support (GPT, Claude, Gemini)

Each has strengths depending on whether you want speed, customisation, reasoning, or cross-platform persistence.

Step-by-Step: How to Use a Prompt Across Platforms

Option 1: Create a Custom GPT

Use this step-by-step process to create your own custom GPT, complete with a profile picture, pre-filled name and conversation starters, and the correct model for your prompt.

1. Access Your GPTs
Find the "Explore GPTs button in the left-hand sidebar. At the top, you'll see the “My GPTs” tab.
You can also go directly to:
👉 https://chatgpt.com/gpts/mine

2. Start in the Create Tab
Paste your full prompt into the chat box

The system will:

  • Generate a profile picture (you can accept or regenerate)
  • Pre-fill the Name, Description, and Conversation Starters

⚠️ Important!
The auto-creation process will soft-interpret your prompt, which can dilute structure or specific instructions.

To fix this:

  • Go to the Configure tab
  • Clear the Instructions box

Re-paste your full prompt manually

3. Set the Model
Use the Recommended Model dropdown to choose the best model for your prompt:

If the prompt...

Choose this model

Requires a reasoning model

✅ GPT-5 Thinking

Light logic or general tasks

✅ GPT-5 or GPT-4o

You can also experiment with o4-mini or o4-mini-high in the dropdown if available.

4. Enable Capabilities
Tick the following in the Capabilities section:

✅ Canvas

✅ Code Interpreter & Data Analysis

5. Finalise & View
To complete the setup:

  • Click Create (top-right)
  • Choose your sharing option:
  • Private/Unlisted
  • Public (GPT Store) → Attribution is appreciated!
  • Click Save
  • Click View GPT to test it live

For most users, especially those running ready-to-use tools, Custom GPTs are the preferred route.

Why Custom GPTs Win for General Use

  • ✅ No model confusion: Although the model can be changed at runtime, the default is sticky
  • ✅ Searchable in chat history: Easy to find later, like a smart app you’ve installed
  • ✅ Canvas-enabled: Ideal for writing, reviewing, or visual workflows
  • ✅ Friendly front-end: Icon, name, greeting: feels like using a tool, not a dev stub
  • ✅ Sharable: Public link, private invite, or store listing: your choice

For general users, GPTs feel clean, discoverable, and ready to use. No techy setup, just start and go.

⚠️ Gotcha Alert: Files in GPTs vs Files in Projects

When your prompt relies on supporting documents (like a Prompt Vault, reference table, or knowledge base), how you attach that file matters and not all platforms treat it the same.

Here’s the key difference:

Feature

Custom GPTs

Projects

Upload method

“Knowledge” section during setup

Attach via side panel

File visibility after saving

✅ Clearly listed

✅ Clearly listed

Known Issues

May silently ignore large or complex files

None. File handling is reliable and visible

Best for

Lighter tools, public use, small embedded context

File-heavy prompts, precise testing, version control

Recommendation

If your prompt relies on supporting documents (like a PDF with prompt variants, glossary, or table of instructions), use a Project. You’ll be able to:

  • Confirm the file is loaded
  • Ask questions about it
  • Swap or update the file as needed

Use a Custom GPT if:

  • Your prompt is self-contained
  • You’ve embedded the relevant content directly
  • Or you’re attaching only a short reference file (like under 1–2 pages of text)

Tested as of August 2025. Platform behaviour may evolve.